AATSP Seeks Assistant for Events and Awards

Job Title: Assistant for Events and Awards Location: Remote (US-based) Employment Type: Full time

About Us: The American Association of Teachers of Spanish and Portuguese (AATSP) is a leading organization dedicated to promoting the study and teaching of Spanish and Portuguese languages and cultures. We are seeking a highly motivated and detail-oriented individual to join our team as an Assistant for Events and Awards. This role offers an exciting opportunity to contribute to the planning and execution of AATSP events and the administration of awards programs.

Responsibilities:
• Assist in the planning and coordination of AATSP events, including conferences, workshops, and social gatherings.
• Collaborate with the Events Manager to develop event timelines, budgets, and logistics plans.
• Assist in venue selection, catering arrangements, audio-visual requirements, and transportation coordination.
• Provide on-site support during events, including set-up, registration, and troubleshooting.
• Assist in the creation of event marketing materials, including invitations, programs, and signage.
• Help maintain event databases, RSVP lists, and attendee records.
• Assist in post-event activities, including attendee surveys, feedback collection, and event evaluation reports.
• Support the administration of AATSP awards programs, including scholarship awards, educator recognition programs, or student competitions.
• Assist in the promotion and advertisement of awards programs to encourage participation.
• Coordinate the application process, including collecting and organizing submissions.
• Coordinate award ceremonies or recognition events, including venue selection, guest invitations, and program planning.
• Assist in the creation of award certificates, trophies, or other recognition materials.
• Maintain accurate records of award recipients and program statistics.
• Provide administrative support for award-related tasks, such as correspondence, inquiries, and follow-ups.

Qualifications:
• Must be comfortable working in Spanish.
• Bachelor's degree (or working toward a Bachelor’s degree) in Event Management, Hospitality, Marketing, Communications, or a related field preferred.
• Previous experience in event planning, awards administration, or related fields is a plus.
• Highly organized with strong attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work effectively in a fast-paced, deadline-driven environment.
• Creative problem-solving skills and the ability to adapt to changing priorities.
• Willingness to work flexible hours, including evenings and weekends, as required for events.
• Enthusiastic about contributing to the success of AATSP events and awards programs.

Benefits:
• Full-time salary $32K - $34K (dependent on experience)
• Generous paid time off (PTO)
• Benefits allowance

Additional Information:
• Minimum Experience: 1-3 years
• Required Travel: 10 -25%
• Desired start date: Immediately on hire
• Application close date: Until filled
• Subject to a background check
• Must meet eligibility to work in the United States
• Must hold a US Passport


How to Apply: Interested candidates should submit their resume and a cover letter detailing their relevant experience and why they are interested in the Assistant for Events and Awards position to wsimms@aatsp.org . Please include "Assistant for Events and Awards Application" in the subject line.


The American Association of Teachers of Spanish and Portuguese (AATSP) is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.